# WaQeel > WaQeel turns meetings into structured minutes, decisions into tracked actions, and actions into steered projects. Trilingual (FR/EN/AR), privacy-first, with an AI layer you can host yourself. WaQeel is the operational intelligence layer for your enterprise meetings. Raw notes become structured minutes, decisions become tracked actions, and room clashes surface before they happen. WaQeel is onboarded per organization: there is no self-serve signup. Organizations request access through the form on the site, and a platform administrator provisions their workspace. ## Pages - [WaQeel — French](https://waqeel.app/fr/): full product overview in French - [WaQeel — English](https://waqeel.app/en/): full product overview in English - [WaQeel — Arabic](https://waqeel.app/ar/): full product overview in Arabic (right-to-left) - [Request access](https://waqeel.app/en/#join): contact form for organizations ## How it works - **Capture**: Run the session and take notes the way you already do — typed, or dictated with live transcription. No template to configure. - **Enrich**: The AI turns rough notes into structured minutes, pulls out the decisions, and drafts the action plan. - **Act**: Actions land on a shared board with owners and due dates, still linked to the minutes they came from. - **Steer**: Actions and risks roll up into their projects: weighted progress, a live risk register, and a list of what needs attention now. - **Review**: An AI review reads the whole project — plan, actions, risks, minutes — and flags what needs a decision. ## Capabilities - **Not just meetings**: A meeting is only one kind of session. WaQeel handles the different formats your teams run, each with its own form, its own visibility rules and the document it produces — so a confidential conversation stays confidential, and a committee still gets its official minutes. - **Actions write themselves**: Rows marked (For Action) in the minutes become tracked tasks, owner and due date included, and what your team decided always wins over the AI. Upload your existing minutes, and their actions are extracted the same way. - **Room clashes caught early**: A room already booked — even by one occurrence of a recurring series — is flagged before the invite goes out, along with who holds it. - **One search across everything**: Meetings, tasks, notes, uploaded minutes and documents in one Ctrl+K search — with semantic search across notes, minutes and documents. Find what was agreed in seconds, months later. - **Meetings that run on time**: An agenda with a timer per item, recurring series, and follow-up meetings linked to the previous minutes. - **Your documents, understood**: An AI coach beside your library answers with cited sources and remembers the conversation. Share with named colleagues or the whole organization; text recognition on images, Arabic included; files encrypted at rest. - **Speak, listen, ask**: Live transcription in the meeting room, dictation in your forms, minutes and answers read aloud, and an AI coach you can simply talk to — in French, English or Arabic. Each organization chooses where speech is processed: on its own servers or with the cloud provider it picks. ## Project management Decisions only matter once they're delivered. Actions and risks from your minutes land in the projects they belong to — so management sees where each project really stands, without a separate tool fed by hand. - **Strategy, then projects**: Group projects under strategic axes, and sub-projects under a parent project that rolls up their budget and their progress, weighted by budget. - **A complete project sheet**: Vision, expected impact, owner, sponsor and team; budget allocated, spent and remaining, with a contingency reserve, in the project's own currency. - **Progress that isn't typed in**: Split the project into work packages, each with its share of the whole, on a timeline. Progress is computed from the actions actually completed. - **A risk register fed by your minutes**: Probability, impact, owner, mitigation plan and mitigation actions. Risks recorded in the minutes join the register on their own — and a rating set by a person is never overwritten. - **A verdict you don't have to write**: Progress, budget, schedule, actions and risks give each project its situation — under control, points to watch, or a decision needed — with a list of exactly what needs attention. - **An AI review, and a fast start**: The AI reads the whole project — plan, actions, risks, minutes, documents — and flags what is critical. Create projects from a scoping document or an Excel file; duplicates are caught before import. ## Enterprise - **A real hierarchy**: Organizations contain sub-entities and departments — import yours from your HR Excel file. Access follows the org chart, not a flat role list, and any change that would widen what someone can see waits for approval before it takes effect. - **Enterprise sign-in**: Single sign-on with your existing identity provider and company directory, two-factor authentication, and automatic membership for your email domain. - **Records & document library**: Official minutes live beside sessions — searchable, permissioned, and audit-logged. - **Trilingual by design**: The interface and emails are in French, English and Arabic, with full right-to-left layout. Generated minutes are in French. ## Privacy & security Minutes, projects and HR conversations are among the most sensitive records a company keeps. WaQeel limits who sees them and what leaves your network — and keeps proof of every access. - **Encrypted files, no public links**: Every stored file — documents, minutes, uploads — and the text extracted from documents is encrypted with its own key. There are no shareable download links: each download goes through sign-in and a fresh permission check. - **Nobody sees everything**: Access follows the reporting lines, and no role — administrator included — has an organization-wide view. Notes and documents stay private until you share them, and interview recaps are never sent by email. - **AI where you decide**: Each organization picks its own engines — for writing, transcription and voice — and can bring its own keys. Use a leading cloud model, or run everything in-house: AI model, speech recognition, voice synthesis and document indexing, down to a fully offline installation. - **Proof of every access**: Sign-ins, refused access, downloads and changes are recorded in a tamper-evident log, chained per organization and checked every night. Passwords and secrets are redacted before anything is written. - **Secure sign-in**: Two-factor authentication that an administrator can require, active sessions that each person can see and revoke, and protection against password guessing. - **Personal data on request**: Where your organization enables it, each person can request an export of their personal data or the deactivation of their account, directly from their profile. ## FAQ ### How does my team get access? WaQeel is onboarded per organization. Send a request through the form above; a platform administrator sets up your workspace, and your team receives email invitations. No self-serve signup to misconfigure. ### Can it match how our company is actually structured? Yes. Organizations contain sub-entities and departments, and roles and permissions follow that hierarchy — managers see their scope, members see theirs, nothing leaks sideways. ### Do we have to change how we run meetings? No. Capture notes however you already do, during or after the call. The AI structures what you wrote into summaries, decisions, and tracked actions — it never forces a template on you. ### Can people use it by voice? Yes. Notes can be dictated during the meeting with live transcription, forms can be filled by speaking, minutes and AI answers can be read aloud, and the document coach can hold a spoken conversation — in French, English or Arabic. Administrators choose which voice engines their organization uses. ### Can we bring in our existing minutes? Yes. Upload past minutes as PDF or Word: the AI reads them, their actions become tracked tasks, their risks join your projects’ register, and they become searchable alongside everything else. ### Does it replace our project management tool? For steering, often yes: project sheets, budgets, work packages, weighted progress, risks and an AI review, all fed by your meetings. It isn't a detailed scheduling tool — there are no task dependencies or critical path — so teams that need one keep it for planning and steer with WaQeel. ### How is our data kept separate from other companies? Every record belongs to one organization, and every query is filtered to it. Inside your organization, no role — not even administrator — sees everything by default: people see their own work and their team’s, following the reporting lines. ### Can we sign in with our existing identity provider? Yes. WaQeel connects to your existing identity provider and company directory for single sign-on, supports two-factor authentication, and can automatically add people from your company email domain to your organization. ### Is it available in our language? The interface and emails are fully available in French, English and Arabic — with a real right-to-left layout, not a bolted-on translation. Generated minutes are currently produced in French. ### Can our data stay on our own infrastructure? Yes. The AI model, speech recognition, read-aloud voices and document indexing can all run on your own servers instead of a cloud provider — so audio and documents never have to leave your infrastructure. Each organization decides, and can change its mind later. ### Do you sync with our existing calendar? Yes. Meetings sync both ways with your organization's calendar server, so they show up where your team already looks. Tell us which calendar you use when you get in touch.